So I work in Unified Communications and have done for the last 4 years and have been looking at the options available for a user of UC, the thing that always seems to get missed in the UC space is the last 3ft, ok the large Telco vendors like Cisco, Avaya etc will happily sell you a very funky IP phone, and that is great but the real point about UC is mobility so we are talking soft client control, routing calls to where I want them, when I want them. We have the Softphone, a great invention, I can now take calls on my laptop, but why do they always seem to look like the IP phone they replace? I don’t know how to use the IP phones in the office so why do I want that on my laptop?
Another thing about UC is it should be truly integrated, a single client for contacts, voip, video, and telephone calls, and why not have it integrated into the applications I use everyday like email, calendar etc. Now we are getting somewhere! or are we? Most softphone clients require windows, now don’t get me wrong windows 7 is not a bad operating system, but with the recession and other reasons businesses are looking to save money is Windows the next generation platform for business? Or are we about to see a shift to other technologies like Linux?
Well what ever solution you decide on today it needs to be agnostic, user choice is the future. I have a Mac, I use Linux and good old Windows, so what functionality do I get? Well in the right solution the answer should be the same. The same user experience the same functionality. Well we have 3 different phone systems I’m on the TDM system but we haven’t fully rolled out IP phone systems, who cares the solution should deliver the same result whether you are on old or new technology and which ever platform.
So that leaves with the final issue of the distance between the computer of what ever type and the squishy thing yelling at it ‘CAN YOU HEAR ME NOW?’ This is why some UC projects fail because they have failed the most important factor ‘the user’!
The User will go for the simplest route to make a call if your deployed solution is right then that will be the answer and congratulations you have just saved your company loads of money, but if it’s not then the user will find an alternative which may well cost the company money.
So how do we make UC sticky, so to speak, we make it so easy to use from where ever they are working that it just makes sense to use it, we give them devices that enhance that experience and we make it so easy to use all of the functionality with out the use of a thick manual it has to be intuitive like turning a 2 way call to a 3,4,5,6,80 way call, using simple drag and drop or multi selection and click to call. So lets start with headsets, and the only ones I’ve really tested are from Plantronics, but they come in all shapes and sizes with and without cables and although the cabled headsets are really good quality they loose that element of flexibility. I have tried a number of them and had feed back from other users and it seems you can segment users into 3 categories when it comes to headsets,
1. users who really like walking about with a little blue flashing device on their ear and they wear it religiously
2. The i’m on a call user who only wears it if they are on a call
3. The why do I want one of those they look silly user
I am definitely a 2, and I use headsets in the office from my mobile at home on my land line and of course I use a headset when I use Sametime Unified Telephony (my Softphone), but to be honest when I am working from home I have an office, I call it my office but the Girlfriend would argue that point! Anyway I digress, when at home I often need to be on conference calls and as great as a headset is I sometimes like to have the conference call on speaker phone, and to be really honest I go on a lot of calls that don’t require any input from me so speaker phone is perfect. But a good quality speaker phone is expensive so I built this:
A 3cx IP PBX on an old laptop connected to an SPA3102 which is a pstn gateway to my home land line, then I have a number of clients from my spa-921 deskphone with speaker phone capability to my little HTC android device with the 3cx softphone installed ( wil talk more about this another time)
But it’s a lot of effort to get that running but was fun for a geek like me
!
So this is where the USB speaker phone comes into it’s own, now I know of at least 4 vendors making these little babies, Plantronics, Polycom, ClearOne and Yamaha, I’m sure there are others. I currently have a Polycom C100, my one is quite old now but it works well, and does exactly what it says on the tin. Then we have Plantronics, I have seen this device but never used it, so can’t comment on quality etc yet, Yamaha have a new device which is like a small tower block, we are waiting for a demo device to arrive so we can test it, and then we have the ClearOne now these guys have a background in specifically audio capabilities so you would expect some very cool capabilities in their devices, and you’d be right, the chat50 has a 2.5 mm jack so you can actually bridge your mobile or deskphone into a call (Believe it or not), all the speaker phone have the usual 3 control buttons some have a few extra but most just have the standard 3 buttons for volume up and down and mute nice and simple. From it audio heritage ClearOne devices all have echo cancellation which can actually remove the girlfriends Vacuuming from your conference calls (as long as you have a dyson) not that I have this problem I’m always the one doing the vacuuming.
ClearOne don’t just do personal USB speaker phones they do a selection including one that can be daisy chained to give you 2 devices on the same call so using your softphone you can become a small meeting room conferencing phone.
So like we have today with projectors where you have to book then out for your meetings, we could have tomorrow with conferencing solutions.